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When we typically work on tasks, we are not so clear on the end outcome we will accomplish. This is why I like to reimagine my tasks as quests I am embarking on.


  • Write out a draft for XXX

  • Reinstall programs on the computer

  • Reach out to XYZ

Anything that will take effort and time, I will document in my projects and prioritize to ensure I am always working on the highest impact task. While working on each task, I will ensure that I am documenting inside the notes section on each page so that I can always look back and see what was done.


When you set up a task, here are the best practices we recommend in setting up your properties. Make sure your core properties are filled out!


  • Between all the tasks for the upstream project, how impactful will this task be?

Do Date

  • This is the date that you will work on the item. I typically only set this date on the day I start considering it an active quest. I use the Daily Planning dashboard to help me set this easily.

Due Date (Optional)

  • I recommend using this if you have an external deadline for a task

Target # (Optional)

  • Enter your target (eg. if you have to 3 things...).

Completed # (Optional)

  • Enter where you're at (eg. 1, 2).

  • Keep increasing this number as you get closer and closer to your target.

  • You will notice that the progress bar will also increase by the same increment.

Be Intentional Specific Properties (Optional)

  • Energy (Tasks Only) = This indicates how much energy this task will take.

Gamification Specific Properties

  • Difficulty # = How difficult is the task at hand? This number dictates the multiplier that you should be rewarded by. For eg. if the tag was a 25 min task, and you indicated a difficulty of 3, this means that it took you 1.5 hours to complete.

  • Tags = 25 Min Tasks / 5 Min Tasks.


Use templates to help you autofill important properties and generate convenient tables in the page body to help you easily add downstream / upstream items.

TIP: It is always much easier to add new relational items from the tables generated in the page than from the properties.

Working On Your Tasks

I always recommend picking a few tasks to focus on each day. This is what the Do Date property is for, and the best template that utilizes this feature is our Daily Planning.

Fast Track Your Mastery

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If you'd like a personalized approach, we offer 1-on-1 support with setting up your system from scratch and customization of your system to fit your unique life.

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